Quick answers to the things prospective clients ask us most - about scanning capacity, document security, coverage across Nigeria, archive boxes, and how a digitization programme actually starts.
Depending on your need and the state of your documents, we can scan an average of 25,000 pages per day using only one scanner.
At Tecres Technologies, your document security is our watch word. We sign a non-disclosure agreement with you to indemnify you against any exposure of your private / secret documents not already in the public domain.
Yes. We have our head-office in Gbagada, Lagos and also have regional annexes in Abuja, Port-Harcourt, and Kano. We provide our services in all 36 states of Nigeria and the Federal Capital Territory.
Yes, you can observe our operations if you don't take photographs, video, or record it.
No, you should not scan all documents indiscriminately. The best approach starts with reorganizing your physical archive to understand exactly what documents you have and their relevance. This involves sorting and classifying your files to bring order and clarity to your archive, ensuring that documents are grouped logically and unnecessary clutter is removed. This step is crucial because it helps identify which documents are current, important, or obsolete, and prevents scanning irrelevant or outdated materials. After this reorganization, focus on digitizing documents that fall within a practical retention period, typically those from the last 10 years, as these are more likely to be needed for active business use, compliance, or reference. Digitizing only relevant documents saves time, reduces costs, and improves efficiency. Finally, deploy an Electronic Document Management System (EDMS) to store, organize, and enable easy access and retrieval of your digitized documents. An EDMS allows you to search, filter, and manage documents efficiently, supports version control, access permissions, and automates workflows, making document handling seamless and secure. This structured process ensures you digitize smartly rather than scanning everything blindly.
We have and use different types of scanners from low-end HP Scanjet ADF scanners, Fujitsu departmental scanners, and Kodak production scanners. We also have overhead book scanners and large-format A0 document scanners. The Automatic Document Feeders (ADF) scan between 60 and 200 pages per minute.
We use 5-ply archive boxes with a unique self-locking base that is reinforced to retain shape and protect documents over a long period of time. Documents are alive — and that's why we insist on 5-ply boxes rather than plastic containers.
Yes. At Tecres Technologies, we provide both on-site and off-site digitization (scanning) services.
Document scanning (digitization / digitalization) is the process by which paper documents are imaged (scanned) using document scanners and saved as digital images. These can be non-editable formats (PDF, TIFF, JPEG, etc.) or searchable formats (searchable PDF) using Optical Character Recognition (OCR) software. At Tecres, our approach involves collation, scanning, indexing, reorganization, and migration of scanned documents.
Alongside document scanning, we also provide document archive cleanup and reorganization, installation of Electronic Document Management Systems (EDMS), supply of 5-ply archive boxes, supply and installation of mobile (electric and manual) racks, open static racks, and racks with wire mesh for secured documents, workflow automation of business processes, secured document destruction, and asset tagging and verification.
Send us the specifics — scope, volume, timelines — and our team will come back within 12 business hours with a tailored answer.
